Make Sure Video-On Is Set For All Attendees
What better way to connect from a distance than with seeing the faces of your fellow attendees? Consider enforcing a mandatory video-on policy so everyone is visible and present. Humans respond better to faces than an icon or name on a screen, so help everyone become more productive by doing so. Having the camera off can lead attendees to multitask or get distracted.
Avoid Topics That Can’t Relate To All Attendees
Finding a meeting time that works for all your attendees can be difficult. So, when everyone is involved with the meeting, be efficient with each person’s time. Talking about specifics that don’t relate to some of your attendees is the opposite. You want everyone to stay on track, not doze off waiting till it’s their turn to participate.
If someone interjects and wants to speak on something specific, don’t carry the conversation during the meeting. Instead, set a time to revisit the topic and move on. Making notes as these topics arise can help with planning to discuss them later.
Ask For Feedback During Meeting
Talking and teaching are great, but if attendees aren’t being interactive, it could prevent them from retaining information. Plan this as you’re making the agenda. You can set up a retention check at the end where everyone participates. Or you can even make time for each participant to give feedback, but keep it short and sweet. You want to hear others out and giving them the floor to do so will help engage them in any conversation.
Agree And Reiterate The Next Steps
Write down all action points, deadlines agreed upon, and tasks for each attendee. It’s wise to set aside the last few minutes of the call for wrapping-up and discussing the next steps. At this point, you will also determine whether or not a follow-up meeting is necessary.
Virtual meetings aren’t going anywhere. Having these meetings isn’t the solution to everything but it can be vital for moving projects forward. Implement these seven tips into your next virtual meeting and you will see a significant increase in productivity.